← Features Absence notes

Absence notes, without a single sheet of paper

The learner takes a photo of the absence note and uploads it from the app; you approve it in two clicks. The reason is recorded, the absence switches from unexcused to excused, and your attendance statistics update themselves.

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How it works

From upload to approval, in three steps

No more absence notes lost in a school bag or forgotten in an inbox. Everything is centralised, dated and easy to find.

1Step 1

Upload

In the app, the learner (or their parent, tutor or employer) takes a photo of the certificate, summons or letter, adds the reason and sends it.

2Step 2

Approve

On the centre side, the request arrives with the attachment. One look, two clicks: the absence note is accepted or rejected, with a comment if needed.

3Step 3

Update

Once accepted, the absence is marked as excused. The attendance rate, exports and dashboards reflect it immediately.

Upload from the app

The absence note starts on the phone, not at the front desk

Medical certificate, summons, employer letter: the learner takes a photo or attaches a PDF, directly in the app. The document arrives attached to the right absence, on the right date.

  • Photo or PDF attachment from the app
  • Automatically attached to the absence concerned
  • Also possible for parents, tutors and employers
  • History visible to the learner
Parents, tutors and employers →
ScolaSign learner app, uploading an absence note: reason, attachment and an absence over several days (French interface)
Approval & traceability

Two clicks, and attendance is recalculated

You approve or reject each absence note from the console. The decision is dated and attributed. The excused absence is removed from the unexcused count, with no re-entry and no side spreadsheet.

  • Accept, or reject with a reason, in two clicks
  • Decision dated and attributed to its author
  • Clear distinction between excused and unexcused
  • Automatic update of attendance statistics
See attendance analytics →
ScolaSign console, absence notes to review: reason, session concerned and status, ready to approve or reject (French interface)
Go further

Absence notes at the heart of attendance

Paperless absence notes feed the parent, tutor and employer follow-up and your attendance statistics.

Real-time statistics

Attendance rates by class, trainer and course, always up to date.

Find out more →

Parents, tutors and employers

Parents and tutors can also upload absence notes from their own account.

Find out more →

In-person and remote attendance

QR code, email link or NFC: learners sign in whether they attend remotely or in person.

Find out more →
Frequently asked questions

Absence notes: frequently asked questions

Which file formats can be uploaded?

A photo taken with the phone or a PDF file. That covers medical certificates, official summonses, employer letters and other usual documents. The document stays attached to the absence concerned.

Who can upload an absence note?

The learner from their app, and the parent, tutor or employer from their own account. Approval remains the responsibility of the centre.

Does an excused absence still count as an absence?

It is still recorded as an absence, but marked as excused: it is shown separately from unexcused absences in dashboards and exports, which gives an accurate picture of actual attendance.

Is there a record in case of an inspection or audit?

Yes. Each absence note keeps its attachment, its reason, its upload date and the approval decision (with who made it and when). Everything can be retrieved at any time.

Is an absence note the same as a supporting document?

In ScolaSign, yes: it is the document the learner provides to explain an absence, such as a medical certificate, a summons or an employer letter. It is uploaded, attached to the absence concerned, then approved or rejected by the centre.

How do I submit an absence note from the app?

The learner opens the absence concerned, takes a photo of the document or attaches a PDF, chooses the reason and sends it. The centre receives the request, approves it in two clicks, and the absence becomes excused.

Can an absence note be found months later?

Yes. Each document stays attached to the absence, with its upload date and the decision taken. It can be found from the learner's record or from the export, which is enough in case of an inspection.

And the attendance certificate, is it here?

No, that is a different document: the attendance summary the centre provides to a funder or during an inspection. ScolaSign produces it from the statistics, as a time-stamped PDF export.

Video

An absence note, from upload to decision

The uploaded document, its reason and the period covered, then approval or rejection in two actions.

English narration and subtitles; the interface shown is the French one. All video tutorials →

Say goodbye to paper absence notes

Try ScolaSign free for 14 days and take absence notes paperless, from upload to statistics.

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