ScolaSign handles in-person and remote training with the same rigour: a dynamic QR code projected in the classroom, an NFC tag on the wall, a secure email link for remote attendance. Whatever the method, your learners sign from their phone and everything lands on a single time-stamped attendance sheet, designed to stand up to audits.
The classroom lesson is not a special case for ScolaSign, it is where it started. The trainer opens attendance, the dynamic QR code appears on the board or the NFC tag on the wall takes over, and the sheet fills up while the session gets going: no roll call, no sheet passed along the rows, no re-keying in the evening.
The code appears on screen, the whole class scans it and signs by hand on their phones. What used to take five to ten minutes of roll call at the start of a session takes less than a minute, and the trainer sees signatures arrive one by one without leaving the lesson.
The NFC tag is stuck on the classroom wall, not handed out to learners: each one holds their own phone to it on the way in and check-in is instant. Nothing to hand out at the start of the year, nothing to replace when a learner forgets their card: there is no card.
A learner arrives late or leaves before the end? The trainer records it in minutes from the same list, and the hours actually attended are recalculated automatically. These are the hours that feed the attendance report and your exports for funders.
Every detail of the classroom, edge cases included: how to get a whole room signed in, in person.
Virtual class, distance learning, a learner working from home or at their employer: our remote attendance solution collects a time-stamped signature without anyone having to travel. Remote sign-in produces exactly the same sheet as the classroom, with the same evidential value.
Send a personal sign-in link to each participant at the start of the session. They sign in one click from home; remote attendance is dated to the minute, ready for the audit.
In-person and remote learners in the same session? Learners in the room scan the QR code, remote learners sign by email: everything lands on a single attendance sheet.
Remote digital attendance does not depend on any particular video-conferencing tool. The link goes out by email at the chosen moment; the learner signs in their browser, without leaving the meeting and without installing anything. Nothing to connect, so nothing to reconfigure the day you change tools.
No software to install: this digital attendance tool runs in the browser. Your trainers open remote attendance, your learners sign online, you export the proof.
Every session has its own setting: classroom lesson, virtual class, workshop. Remote attendance software is no use if it imposes its method: ScolaSign lets you choose yours when you open attendance, and signatures always feed the same time-stamped sheet.
A code projected on the board, renewed automatically every 5 seconds. Each learner scans it with their phone and adds a handwritten signature. Impossible to share in advance: a screenshot has expired before it reaches an absent learner. An alternative 6-digit code helps out phones without a camera.
Find out more →Each learner receives a personal link, valid for 3 hours and single-use. They click, sign from their phone or computer, and their attendance is time-stamped. The go-to method for virtual classes, distance learning and learners at their employer.
Find out more →An NFC tag equips the room: the learner holds their phone to it on the way in, and check-in is instant and time-stamped. Fully self-service, with nothing to type: ideal for large groups or when hands are busy.
Find out more →There is no wrong answer: all three methods produce the same time-stamped proof of attendance. The right choice depends mainly on where the session takes place and on the equipment available.
| Dynamic QR | Email link | NFC tag | |
|---|---|---|---|
| Ideal setting | Classroom lessons, in person | Remote training, video conference, learners at their employer | Workshops, technical facilities, large groups |
| Equipment needed | A screen or projector + learners' phones | An email address per learner, phone or computer | One NFC tag per room, programmed once + learners' phones |
| Anti-fraud | Code renewed every 5 seconds, impossible to pass on | Personal link, single-use, valid for 3 hours | Tag readable only within a few centimetres, inside the room; the learner is identified by their account and the day's session must match the room |
| What the learner does | Scan, then sign by hand on their phone | Click, then sign by hand on their screen | Hold their phone to the room's tag: instant check-in |
In every case, the trainer signs in before attendance opens to learners, every signature is electronically time-stamped, and the attendance sheet is generated automatically, exportable as PDF, Excel or CSV for your audits. Under the EU eIDAS Regulation (Article 25), a signature loses no legal effect because of its electronic form: your proof of attendance can be presented to funders and auditors. ScolaSign was built to meet some of the strictest attendance-evidence requirements in Europe: France's Qualiopi quality certification and the audits of French public training funders. Those rules apply only in France, but the same rigour serves training centres and schools everywhere.
The trainer starts the session and the dynamic QR code appears on the board. The whole class scans and signs in under a minute, with no roll call and no sheet passed around. Attendance appears in real time on the organisation's dashboard.
Each participant receives their secure email link and signs from home, on phone or computer. The link is personal, single-use and expires after 3 hours: remote attendance is proven as solidly as in the classroom.
Lots of people arriving, busy hands, no screen to project on: the room's NFC tag lets learners sign in with a simple gesture, holding their phone to it on the way in. And if a learner's phone is not NFC-compatible, the 6-digit code of the dynamic QR takes over.
Yes, with no adjustment at all. The dynamic QR code projected on the board and the NFC tag stuck on the classroom wall are in-person methods: they need no video conference and no email address, only the room's screen or a tag programmed once and for all. An organisation that trains only in the classroom uses ScolaSign exactly like the others, and keeps the email link in reserve for the day a session has to move online: bad weather, a trainer unable to travel, a learner held up at work. Remote sign-in is an extra option, never a prerequisite.
Yes, and that is the recommended approach. The method is chosen session by session, when the trainer opens attendance: dynamic QR for a classroom lesson in the morning, email link for a virtual class in the afternoon, NFC for a workshop. Whatever the method, all signatures feed the same time-stamped attendance sheet and the same attendance statistics. You have no final decision to make: start with the dynamic QR code, then widen your use according to your training settings.
There are several fallbacks. With the dynamic QR code, an alternative 6-digit code is displayed next to it: it can be entered from any connected device, including a computer in the room. The email link works just as well on a computer as on a phone. Finally, the teaching team can record attendance manually: the learner then receives a confirmation email and adds their signature to confirm their attendance. No learner is held back by their equipment.
Yes, because the code is never the same: it is renewed automatically every 5 seconds. A screenshot sent to an absent learner has expired before it even arrives. The trainer must also sign in before attendance opens to learners, and every signature is electronically time-stamped. European law is clear: under the eIDAS Regulation (Article 25), the electronic form of a signature does not deprive it of legal effect. Your attendance sheet is therefore both tamper-proof in practice and admissible in law.
This is where the email link comes in. At the chosen moment, each learner receives a secure link, valid for 3 hours and single-use. They click, sign by hand on the screen of their phone or computer, and their attendance is recorded and time-stamped exactly as in person. The trainer sees signatures arrive in real time during the virtual class and can remind latecomers. The attendance sheet produced is identical to that of a classroom session, ready for your audits.
In substance, not at all: it is the same attendance sheet, the same evidential value and the same exports. Only the trigger changes. In the classroom, the learner scans the displayed dynamic QR code or taps their phone on the NFC tag; remotely, they receive a secure email link, valid for 3 hours and single-use, and sign from their own device. A blended course can combine both in the same session: signatures arrive on the same sheet, time-stamped in the same way, without you having to keep two registers.
A funder checks four things: who signed, when, for which session, and certainty that nothing was changed afterwards. The ScolaSign export carries all four. Every signature is electronically time-stamped at the moment it is made, linked to an identified learner and session, and the sheet can be regenerated identically months later. This is the document you produce if you are inspected, whether it was signed in the classroom or from home. We obviously cannot speak for your funder's internal policy, but what makes the proof has never been the paper: it is the traceability.
No, and that is deliberate. Signing in proves presence at a given moment: it requires a session, in a classroom or by video conference, with a start and an end. An asynchronous module that the learner follows whenever they like is not proven by a signature but by login and progress records, which your learning platform produces. ScolaSign therefore covers all synchronous training, in person and remote, including blended formats where both mix in the same session. For the asynchronous part of a mixed programme, keep the evidence from your LMS: the two sets complement each other without overlapping.
QR code, PIN code, the room's NFC tag, a link received by email, and the signature for an early departure: filmed in the app, with no faked editing. Narrated in English; the interface shown is the French one.
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