Attendance methods
Get a whole room to sign in while the lesson starts, with no sheet going round and no roll call. The signature is electronic, timestamped at the moment it is made, and the attendance sheet is ready before you have packed up.
Over a training day, the roll call and the sheet going round easily cost a quarter of an hour, morning and afternoon. Nobody learns anything in that time. With electronic sign-in, twenty learners sign at the same time rather than one after another: it is this parallelism that changes the scale, not how fast each person is.
The trainer sees the signatures come in in real time on screen. They know who is missing before the end of the hour, not three days later while retyping a scanned sheet.
They all produce the same attendance sheet, with the same evidential value. You choose according to your room and your habits, and you can switch from one session to the next.
Projected on the board and renewed every five seconds, so it cannot be photographed for someone who is absent. It is the default method in the room.
A sticker placed near the door: the learner holds their phone close to it and signs. Useful when the room has neither a screen nor a projector.
Designed for remote sessions, but it helps out in the room when the building's network misbehaves. Valid for three hours, single use.
A hybrid session combines both without difficulty: learners in the room and learners online sign the same sheet, timestamped in the same way, without you having to keep two registers.
A paper sheet records an intention: the box is ticked for the half-day, whatever the arrival time. An electronic signature records a fact: the exact time it was made. A learner who arrived at 9:40 appears at 9:40.
It is more demanding, and that is the whole point on the day someone asks you to justify attendance. You have nothing to reconstruct: the record already exists and has not been altered.
An inspection checks four things: who signed, when, for which session, and certainty that nothing has changed since. The export carries all four. It can be regenerated identically months later, with the same timestamps, and it depends neither on a binder nor on a scan.
The sheet is the same whether a session took place in the room, by video call or both at once. This is what simplifies a training centre's administration the most: a single format of evidence, whatever the delivery mode. ScolaSign was built to meet some of the strictest attendance-evidence requirements in Europe: France's Qualiopi quality certification and the audits of French public training funders. Those rules apply only in France, but the same rigour serves training centres and schools everywhere.
A forgotten phone, a flat battery, an unreliable network: it happens, and a solution that cannot cope is not usable in real life. In those cases, the learner signs on your device, computer or tablet, and their signature is recorded exactly like the others. Nothing depends on the learner's equipment.
As long as it takes for the lesson to start. Each learner scans or taps their phone and signs: three seconds per person, in parallel rather than one after another. For a class of twenty, allow the time it takes to settle in, no more. A roll call used to take five to ten minutes every half-day.
No, nothing in particular. The dynamic QR code is shown on what you already have: a projector, a screen, or simply your laptop screen passed around. The NFC tag is a simple sticker placed on the table or near the door. No box, no reader, no electrical installation.
They sign on your device. You open the session on your computer or tablet, they sign by hand on the screen, and their signature is recorded and timestamped like the others. It remains the exception in a room, but the solution must never depend on the learner's equipment.
They are timestamped as they happen, which is precisely the point. A signature carries the actual time it was made, not the scheduled time of the session. A learner who arrived at 9:40 for a 9:00 session appears at 9:40 on the sheet. You have nothing to correct by hand, and the gap is visible to whoever has to justify it.
Fourteen days, no credit card. Above all, you will see the difference in the time you no longer spend retyping sheets. See pricing or compare the three attendance methods.
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