← Features Securing the evidence

Attendance fraud, made impractical

A QR code that changes every 5 seconds, single-use signature links, an electronic timestamp compliant with the EU eIDAS regulation: every attendance recorded in ScolaSign is solid evidence, ready for those who fund, accredit or inspect your training. ScolaSign was built to meet some of the strictest attendance-evidence requirements in Europe: France's Qualiopi quality certification and the audits of French public training funders. Those rules apply only in France, but the same rigour serves training centres and schools everywhere.

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How it works

Three locks, one piece of evidence

On every signature, ScolaSign layers several protections. A copied code or an obliging classmate is no longer enough to fool the attendance sheet.

1Step 1

Verify

Every signature attempt is tied to a session opened by the teacher, to a time slot and to an identified learner: no signature "out of thin air".

2Step 2

Timestamp

The exact moment of the signature is sealed with an electronic timestamp compliant with the EU eIDAS regulation, which cannot be backdated afterwards.

3Step 3

Log

Every event (opening, signature, reminder, later correction) is recorded in a viewable log that documents the life of the session.

Dynamic QR code

A code that expires before it can be shared

Projected on the board, the ScolaSign QR code regenerates every 5 seconds. By the time it has been photographed and sent to an absent learner, it has already expired: "attending" remotely with a copied QR code no longer works.

  • Code rotates every 5 seconds, with no action needed
  • Cannot be prepared or distributed in advance
  • Signature tied to the session actually opened in the room
  • Ideal for unannounced checks by funders and inspectors
See the dynamic QR code →
ScolaSign attendance: dynamic QR code projected in the room, renewed every 5 seconds (anti-fraud), with an alternative 6-digit code
Single-use link

Remotely too, the evidence holds

In a video call, ScolaSign sends each learner a signature link limited in time and in use. Once signed, the link is used up: it can neither be reused nor passed around.

  • Single use: the link is used up as soon as it is signed
  • Limited validity (a few hours)
  • Signature on the learner's own device, with no app to install
  • One-click reminder to a latecomer from the console
See email attendance →
ScolaSign confirmation that sign-in has been recorded, after opening the single-use link received by email (interface in French)
Going further

Security does not stop at the signature

Solid evidence also means documents you can use on audit day and a timestamp that can be relied on.

Attendance analytics and exports

Timestamped PDF exports and CSV files, ready to archive or to send to whoever funds or inspects your training.

Discover →

Dynamic QR code

The details of the code that renews every 5 seconds during the session.

Discover →
Frequently asked questions

Anti-fraud: frequently asked questions

Can a learner sign in on behalf of another?

The signature is tied to the learner's account and to the session opened by the teacher. In the room, the dynamic QR code expires within seconds; remotely, the link can only be used once. The trainer stays in control of opening, closing and correcting a session, and every action is logged.

Does the timestamp count in an inspection?

Each signature is sealed with an electronic timestamp compliant with the EU eIDAS regulation, which makes it possible to date attendance reliably. Combined with the event log, it documents how the session actually went, for your audits and for those who fund or inspect your training.

Can attendance be changed afterwards?

Yes, but never silently. A later correction (adding a learner who was present, a teacher signature on a forgotten session) is possible and always logged: who corrected it, when, and on which session. The evidence remains transparent.

Does the dynamic QR code work without a perfect connection?

The code is regenerated on the room's screen; the learner scans it with their phone. A simple mobile connection is enough to sign. If the connection drops, the teacher can switch to another method (email, NFC) or mark the attendance, with the learner then confirming by signature.

Video

What the learner can do, and what they cannot

The code changes before their eyes, the tag is in the room, the link is personal: each method closes a door.

See all the video tutorials →

Give your audits evidence that holds

Try ScolaSign free for 14 days and see for yourself how hard an attendance sheet can be to dispute.

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